Hi

Looking for some advice on the most appropriate way to handle Register of Interests for Senior Employees.

At the moment, Senior Managers complete the ROI and hand to the CEO.  It is then put in a folder and assessed when need.

At a previous council, these ROI were completed (sealed in an envelope) and handed to the CEO who then put in the locked cabinet in the strong room.  Envelopes were opened by staff only when required by the External Auditors.  The envelopes were signed when opened and assessed.  The documents were not registered into the EDRMS. I develop a register to record when the ROI was received, updated and assessed and by whom.

I am interested to see what other are doing in this space.  Are these ROI handled differently?  Are they registered in your systems?  How are they filed in the CEO office?  Which function of your Council handles this information? Do you use a register to keep track of received, updates and accessed?

With the formalising of the COI Policy, I thought COI Declarations,  Related Party Declarations and ROI should all be registered, handled and held securely in one place.  

Regards

Juanita